CBSE Affiliation

CBSE Affiliation No. 1600034


(1) The Board may affiliate several categories of schools all over India and abroad, as for example :

(i) Government or Government aided schools;

(ii) Schools run by autonomous Organisations under the Government like Kendriya Vidyalaya Sangathan, Navodaya Vidyalaya Samiti, Central Tibetan Schools Organisation, Sainik Schools Society etc;

(iii) Schools run by Government Deptts. directly like Defence, Railways etc.

(iv) Schools managed directly by Public Sector Undertakings or by reputed societies for Public Sector Undertakings under the financial control of such Public Sector Undertakings or by Societies formed by such Undertakings.

(v) Private, unaided schools established by Societies registered under the Societies Registration Act 1860 of the Government of India or under Acts of the State Governments as educational, charitable or religious societies having non-proprietary character or by Trusts.

(2) Applications for affiliation may be considered under the following four categories :

(i) approval of middle class syllabus.

(ii) provisional affiliation of a secondary school.

(iii) upgradation/provisional affiliation of a school for senior secondary stage.

(iv) regular affiliation

NOTE : The Board may grant Affiliation in vocational courses only as per provision contained in clause 13(9)

(3) Any educational institution in India or outside India which fulfils the following essential conditions (without which the case cannot be processed) can apply to the Board for affiliation



(i) The school should have formal recognition by the State Government and its application should be forwarded by the State Government or there should be a No Objection Certificate to the effect that the State Government has no objection to the affiliation of the school with the CBSE. Condition of submitting a NOC will not be applicable to categories 3.1(i) to (iv).

(ii) Land : The School/Society must have about two acres of land and a building constructed on a part of the land and proper playgrounds on the remaining land. In metropolitan cities with a population exceeding 25 lacs, the land should not be less than one acre with adequate building and arrangement with other institution/organisation for imparting physical and health education and for conducting games, to the satisfaction of the Board. In case of lease, it will be accepted if it is for at least 30 years,

(iii) In case the school/society has recently acquired the land and has not been able to complete the construction of school building, atleast it should have constructed a part of the building and a part -of the school should have functionally shifted to it, though the rest of the classes might be running in a rented building or a building already constructed by it on a small plot. In such cases the school must also submit a documentary proof in support of their having sufficient funds for construction of the remaining part of the building.

Note : The school may have land at more than one place but one plot must satisfy the minimum requirement of land of two acres/one acre as the case may be.

(iv) The Trust or Society/Management running the school should be of non-proprietary character. The list of members with their addresses, occupations, qualifications and an affidavit from the Chairman/Secretary stating how the members are related to each other or they are not related to each other duly attested by first class magistrate should be submitted.

(v) The school should have well qualified staff as per the norms of the Board given in Chapter IX.

(vi) The school in India must pay salaries and admissible allowances to the staff not less than the corresponding categories of employees in the State Government schools or as per scales etc. prescribed by the Government of India. The schools outside India should pay salaries not lower than those of the teachers in government schools in that country or not less than the salaries and foreign allowances payable to KVS teachers if officially posted to that country. A certificate to this effect should be obtained from the Indian Diplomatic Mission.



 A school can also be considered for grant of affiliation provided it:

(a) has been recognised by the Education Deptt. or whose application has been forwarded by it.

(b) does not have adequate land as per Category-A but have plinth area satisfying the following :

- 250 sq.m. of area + 1 sq.m. for every student on the rolls for a middle school.

- 500 sq.m. of area + 1 sq.m. for every student on the rolls for a secondary school.

- 750 sq.m. of area +1 sq.m. for every student on the rolls for a senior secondary school.

(c) pays salaries as per State Govt./UT Scales of pay.

(d) satisfies all the other conditions of Affiliation Bye laws.

Such schools will be inspected by a high level committee.

4. The Provisional/Regular Affiliation will be considered with following ruling :

(1) Provisional Affiliation : Those school which fulfil the essential conditions of the Affiliation Bye Laws may be considered for provisional affiliation for a period of three years subject to fulfilling all the terms and conditions of the affiliation Bye Laws within this period.

(11) Regular Affiliation : Those schools which satisfy all the conditions of the affiliation Bye Laws including that of the land will be given regular affiliation for a period of three years and renewable thereafter.

NOTE : Henceforth, no school shall be given the status of Permanent Affiliation. However, the schools which have already been granted Permanent Affiliation till 9.7.1993 may retain their old nomenclature of Permanent Affiliation. These institutions shall be subject to periodical inspection by the Board and shall also abide by all the rules and regulations of the Board and the Affiliation Bye Laws.


 4. Last Date for Submission of Applications

(1) Application in the form prescribed for (a) approval of middle class syllabus, (b) provisional affiliation of a secondary school, (c) upgradation of the school for senior secondary stage as the case may be, along with the prescribed fee should reach the Board's office latest by 31st August of the year preceding the session from which approval of syllabus/provisional affiliation/upgradation is sought. The request for approval of middle class syllabus should be made only when the school has reached at least Class VI.

(2) In the case of institutions situated outside India, the application should be accompanied by a letter of recommendation from the Indian Diplomatic Mission.

(3) The Chairman of the Board may entertain an application after the last date it the reasons are strong enough to warrant such extension.


 5.Society/Trust running the School

(1) In case of schools belonging to category 3(1)(v) there should be a properly constituted Registered Society/Trust. It should be of a non-proprietary character and Rs constitution be such that it does not vest control in a single individual or members of a family. The alms of the society/trust should be as laid down under section 19(1) and (2).

(2) Formation of the Society/Trust should also conform to the State Government rules in which the school is located.

(3) The Board may in special circumstances exempt schools from operation of the above clause in respect of schools set up in foreign countries where societies/trust in the name of Indians cannot be registered under any law or enactment.


 6. School Management Committee

Subject to relevant provision in the Education Act of the State/U.T. concerned, every affiliated school except schools run directly by the Education Department of the Government of the State/U.T. should have a scheme of management approved by the Board. It should also have a School Managing Committee as laid down under section. 20(1) (2), (3) and 21.


 7.Financial Resources

(1) The school must have sufficient financial resources to guarantee its continued existence. It should have permanent source of income to meet, the. running expenses of the school so as to' maintain it at a reasonable standard of efficiency, to pay salaries to teachers and other categories of staff regularly at least at par with the corresponding categories in the State Government Schools and to undertake improvement/development of school facilities. In case of institutions which are in the receipt of grant-in-aid from the State Government/U.T. the permanent source of income shall include the amount of grant-in-aid also.

(2) No part of income from the institution shall be diverted to any individual in the Trust/Society School Management Committee or to any other person. The savings. If any, meeting the recurring and non-recurring expenditure and contributions to developmental, depreciation and contingency funds may be further utilized for promoting the school. The accounts should be audited and certified by a Chartered Accountant and proper accounts statements should be prepared as per rules. A copy each of the Statement of Accounts should be sent to the Board every year.

(3) The channelling of funds by the management to person(s) or enterprise other than for furthering education in the school will contravene the rules governing affiliation and call for appropriate action by the Board.


 8. Physical Facilities

(1) In addition to the basic requirement of Section 3(3), the institution should have other facilities commensurate with its requirements. It should satisfy the minimum conditions laid down by the Board for school building. Class rooms should be adequate in size. The minimum floor space should at least be 1 sq. metre per student.

(2) The school should have suitable furniture in the class- rooms and office equipment and furniture commensurate with the strength of students and the staff.

(3) The school should have the needed equipment and facilities (at least the minimum prescribed by the Board) for Sciences. Home Science, Technical subjects, Vocational Subjects and various activities tinder Work Experience and Art Education. List of minimum equipment prescribed for Science subjects for Secondary/Sr. Secondary School can be had from the Board against payment.

(4) The school should scrupulously observe prescription from the Municipal Authority regarding drinking water and fire safety precautions in the school. A certificate from the Municipal/Fire Authorities regarding sanitary conditions and water/fire safety should be submitted along with the application. A fresh certificate regarding fulfilment of these requirements should be obtained and submitted to the Board every five years.

(5) The School should have adequate facilities for providing recreation activities and physical education as well as for conduct of various activities and programmes for developmental education and for the social, cultural and moral development of the students and for safeguarding their health.


 9. Library

(1) The Library should be well equipped and spacious. It should have at least five books (other than textbooks) per Student in its stock subject to a minimum of 1500, at the beginning It shall not stock notes, examination guides or keys of any kind. In the selection of books, norms or guidelines provided by the Board should be followed and purchases should be made in consultation with the subject teachers.

(2) It he school should subscribe to sufficient number of newspapers and magazines At least 15 magazines suitable for students and professional needs of teachers should be subscribed to.

(3) The Library shall not contain any book or other forms of literature. that espouse or propagate communal disharmony or casteism or discrimination based on religion, regions or language etc. The school should not stock in the library any book disapproved by the Government/Board.


 10. Staff and Service Conditions

(1) Besides the minimum requirement for salaries as laid down in Section 3(3). the school should have adequate teaching staff possessing the necessary qualifications laid down for various posts/subject teachers by the Board. The pupil teachers ratio should not exceed 30. Also there must be 11/2 teachers per section to teach various subjects.

(2) Salary should be paid through Account Payee cheques drawn on a scheduled bank, from the date of first appointment of the teachers on probation.

(3) The school should have well defined conditions of service as per norms of State/U.T. Government and should issue letters of appointment to the employees at the time of joining service and should also sign a contract of service. The contract should be similar to the format given in Appendix III in these Bye-laws or,. in the form prescribed by the State/U.T. Government, in case the act of the State/U.T. provides so. The period of probation should normally be one year extendable for another year. In case the management is riot satisfied with the performance. The same should be brought to the notice of the employees concerned in writing. Probation should not be extended beyond two years and the Management should arrive at a decision to confirm the teacher or not before the end of the probationary period.

(4) The school should have Contributory Provident Fund and Gratuity or Pension. Gratuity and General Provident Fund as retirement benefits. These schemes should be as per Government rules of the State/Centre. In addition, it will also consider providing other welfare measures like free children education, leave travel concession, medical benefits, leave encashment etc.

(5) Normally a teacher should be engaged as a whole time employee except in special cases where work load does not justify a whole-time teacher. No teacher, teaching the Secondary, Senior Secondary classes shall be required to teach more than 3/4 of the total periods in a week.

(6) The number of students in the class should not be very large. The optimum number in a section of a class is 40.

(7) Every school should take steps to provide reorientation to all its teaching staff, at least once in five years. Such orientation may be organised by the school itself or in collaboration with other schools or by the State or Regional Institutions or by the Board or by a National Agency.

(8) The Management of the schools shall not retain the original degree/diplomas/certificates of the teachers and other employees of the school with them. The original certificates etc. taken for verification shall be returned at the earliest after verification. Photostat copies may be obtained from the employees and kept in their personal files.